BKPER has a very powerful built-in searching function. You can type in
Then, all transactions that related to bank account will be listed.
Or, you can search transactions with group and tags,
By Accounts or Groups
- By Account:
account: bank acocunt
- By Group:
- By “from account: from: bank account
- By “to account”: to: credit card
- By day:
- today: $d
- 2 days ago: $d-2
- By month:
- current month: $m
- 2 months ago: $m-2
- By year:
- current year: $y
- 2 years ago: $y-2
- specified time period
By Transaction Status:
Status: draft, posted, transhed, checked, unchecked
list all transaction with the amount
In large corporations, auditing trail is very important for internal compliance auditing and regulatory compliance requirement, i.e. SOX compliance.
In BKPER, the auditing trail is recorded as “activity”. All actions are recorded as an activity in the book.
It is important to attach an invoice or receipt to a transaction. You can upload the image or pdf by editing the transaction, and click on the “upload” button.
You can upload multiple files, and the max attachment size can be 20 MB. And there is no limitation on the number of attachments you can upload to your book.
You can also drag and drop the attachment into the book, a new transcation will be created.
Instead of directly upload the invoice or receipt, you can also upload all files to your Google Drive or another online drive, then insert the link for each transaction.
Turn on and off the chart view
You can turn on and off the chart view by clicking on the “chart” icon near the top, right under the search bar.
Upload batch transcation via CSV file
You can create a local CSV file via Excel, and upload the file to import transactions. The uploaded transactions are available for viewing by clicking the “Drafts” button on the left menu.
Consolidating two transactions into one transaction
Data cleansing and consolidation are very common in accounting/financial analysis. You can merge two transactions into one, by selecting both of them and click the “merge” button on the top.
Share book with co-workers and clients
You can share the book with anyone by clicking on the “Share” button on the top right. A window will pop up and ask for the email of the person you want to share with.
You can set the role of the person who is going to have access to your book.
- Visit https://app.bkper.com/books/
- Open the “Company ABC” book that we create on the previous tutorial
3. Enter a description of your first record
05/16 #fuel 68.34 (5/10, client visit for proposal presentation, 68.34)
4. Then click the red submit button
5. A draft transaction is created
6. Click on the “pen” icon to edit the transaction detail
7. A transcaction with more details is created
8. Click on the “green checkmark” to check or uncheck a transaction. A checked transaction reaches its final state.
9. Repeat a simple transaction
5/11, client visit for proposal presentation, 23.65
you will find that BKPER will automatically convert it to a transaction with “Bank Account” to “Variable Expense”, as Bookbot learn it from your previous action
10. Transaction Status
In accounting, a transaction can be posted or unposted to the accounting book. A posted transaction means it is in its final status and it alters the account balances. An unposted transaction is in its draft status, which will not alter the account balance.
|Draft – incomplete: a draft transaction that has incomplete information;|
|Draft – complete: the draft transaction is ready to be posted;|
|Posted – unchecked: the posted transaction is not conciliated/approved;|
|Posted – checked: the posted transaction is conciliated/approved.|
Create your first book with “simple general ledger” template
- Visit https://app.bkper.com/books/
- create an account with your Gmail account
- Click on the “Simple General Ledger”, a window will pop up
4. Click “View Book Template”, and click “copy this book” on the top right
5. Give the new book a good name
6. All the default accounts and configuration are set up for your automatically
7. Let’s take a look at the Asset accounts
8. And the Income and Expense
9. You can add or edit accounts by clicking on the “Manage Accounts”
10. You can add a new account by clicking on the “New Account”
11. You can also add properties for the account, such as an address, website, or other information. The property of account can be used for future automation and makes the whole BKPER system powerful for data analysis and business process automation
12. To assign the new account to “Expenses” group, you can select the account, and click on the drop-down menu “Group”, and check “Expense”, click “apply” button
13. You can click “Transcations” and “Accounts” to switch back and forth
14. To delete a book, click on the “setting” button on the top right, and click “delete this book”